The dawn of the internet and modern technologies has led to new and exciting inventions in the business world. One of these is e-signatures. Also known as electronic signature, e-signature is the legal process of signing documents online.
With e-signatures, you don’t need to print or mail any physical document. Plus, you can complete the whole process online since it involves executing signatures on digital documents. This enables you and your team members to save time.
Moreover, you can get e-signatures by using paid or free electronic signature tools. In any case, businesses can benefit from e-signatures in the following ways:
- Saves Time
Time is an essential resource for your business organization. However, if your company isn’t well managed, it won’t grow. You need to utilize any opportunity that allows you to save time and that’s where e-signatures come in.
Meanwhile, signing physical documents will require you to spend a lot of time navigating through document files. Besides, you’ll likely waste time printing, signing, scanning, and sending documents to the intended recipient.
Furthermore, it can take ages to have your documents delivered to the next person who has to send them back to you. This is especially true if you utilize public direct mailing services. It gets even worse when your documents get lost before reaching the intended destination.
And when that happens, you’ll be forced to start creating other new documents altogether. You can save time by implementing an e-signature strategy in your company. Hence, the time saved can be used to complete other productive activities.
- Saves Money
Are you looking to minimize business costs and enhance its profitability? If so, you may want to use e-signatures to authenticate your documents. As noted earlier, e-signatures involve signing digital documents. For that reason, you won’t need any printing paper or machines. As a result, you’ll likely save more money in the long run.
On the other hand, you’ll spend a lot of money if you decide to deal with physical documents. You must buy printing paper, printing machines, ink, pens, etc. All this attracts extra costs and can harm your business finances. You can enhance your business’s financial muscles through e-signatures.
- Enhances Data Security
Data security is essential to the growth of your business. It ensures no unauthorized person can access or use your company’s information without your consent. In any case, e-signatures can be difficult to forge. Therefore, if you want to enhance document security and minimize the company’s risks, opting for e-signature is a fantastic idea.
However, sharing physical documents can interfere with your company’s data security. For instance, sometimes you can leave your documents lying in the printing machine for many hours. Any person can walk in and access them during all that time, both intended and unintended.
Apart from that, many people will likely handle your documents during delivery. For that reason, they can find themselves in the wrong hands. In addition, physical documents can easily be forged. A person with malicious intent can modify them, including the names and signatures. And that makes e-signatures more effective in enhancing document security.
Since e-signatures don’t require you to print any documents, it would be better if you could also encrypt online files before transmitting them. This is to ensure that only the intended recipients use them.
- Promotes Convenience And Flexibility
If you’re looking for an effective way to promote your convenience and flexibility, consider shifting to e-signature. Physical documents require you to work from a designated physical office with a printer and other essential tools. Aside from that, you can’t send physical documents at any time. You must wait until it’s working hours for the delivery service provider.
Meanwhile, signing digital documents can improve your convenience and flexibility. It enables you to sign documents from your comfort zone. Also, you’re not limited to staying in a designated physical office. In addition to that, you can share the signed documents, even outside of business working hours.
- Helps Save The Environment
It’s the responsibility of any business owner to take care of the environment. A polluted environment harms both plants and animals. Old documents and papers are one of the major environmental pollutants. If you’re environmentally conscious, you must consider e-signatures.
E-signatures ensure you’re not using physical documents to share information. This reduces the chances of littering the surroundings. Also, this tool minimizes the need to cut down trees to make paper.
If you’re looking for ways to grow your business quickly, you may want to leverage the power of e-signatures. This technology enables you to sign documents online. As you’ve read in this article, there are many benefits of businesses adopting e-signatures. Find the right signing software from a reliable service provider.